Introduction
License Lens is a report within the Analytics module of HP Workforce Experience Platform (WXP) and it enables IT administrators and software procurement teams connect software usage data directly to license costs. It also enables IT admins to monitor application usage and find areas for potential license cost savings.
This report enables users to:
Identify unused or under-utilized software licenses
Quantify potential cost savings
Make informed license reclamation and renewal decisions
The Report provides configurable application monitoring, intuitive filtering, time-range analysis, and exportable insights.
Accessing the Report
Log in to the WXP. The Home page is displayed.
From the left menu, click Analytics. The Analytics dashboard is displayed.
On the Analytics page, click Modern Reports tab > License Lens.
Adding Applications for Monitoring
In the left menu, click Analytics. The Analytics dashboard is displayed.
On the Analytics page, click Modern Reports tab > License Lens. The License Lens report is displayed, showing applications previously configured.
On the License Lens reports page, click Add. An Add Application dialog box is displayed.
Add the following details:
Application Name: Search for and select the application to monitor.
Billing Cycle: Select either Annual or Monthly.
License Cost: Enter the cost per license.
Currency: Select the applicable currency. By default, USD is selected.
Click Next. The Configure Usage is displayed in the same dialog box:
Minimum Usage Threshold (Hours): Define the minimum number of usage hours required to justify retaining the license.
Note: Usage hours are rounded to the nearest whole number for reporting and reclamation threshold calculations. Usage below 0.5 hours may display as 0, while usage of 0.5 hours or greater may round to 1. As a result, approximately one full hour of accumulated usage is generally required for a value greater than 0 to consistently appear in reporting. In some charts, fractional usage may still appear visually even when the displayed rounded value is 0.
Usage Monitoring Method: Select one of the following:
Time apps is in focus: The total time the app window is active.
Total app runtime: The total time that the application runs in the foreground. It does not include the time that the application runs only in the background.
Note: License Lens collects usage data for foreground applications only. Applications or processes that run only in the background do not appear in the report even when they are installed and running.
Click Add.
After saving the configuration, the application appears in the main dashboard.
Viewing the License Lens Dashboard - All Apps View
The landing page of the License Lens is the Dashboard, showing the following information:
Annual Potential Savings Across Apps: Displays the total potential savings across all monitored applications based on the selected usage thresholds. The default range is Last 90 Days. The data is not affected by any applied filters.
Top Annual Potential Savings by Apps: A bar chart of the applications with the highest potential savings within the selected time range. The height of each bar represents the potential savings for an application.
All Apps Usage Details (tabular view): The data is displayed in a tabular format with the following searchable fields:
Application Name: The name of the device.
Minimum Usage Threshold Hours: The usage threshold configured for the application, in hours.
Note: Usage hours are rounded to the nearest whole number for reporting and reclamation threshold calculations. Usage below 0.5 hours may display as 0, while usage of 0.5 hours or greater may round to 1. As a result, approximately one full hour of accumulated usage is generally required for a value greater than 0 to consistently appear in reporting. In some charts, fractional usage may still appear visually even when the displayed rounded value is 0.
License Cost:
Potential Savings:
Billing Cycle:
Using the gear icon, you can manage the columns shown in the table. 
Viewing the License Dashboard - Individual App View
From the main view, click on an Application Name to access the individual view of the selected app. It provides detailed insights for a selected application.
The default time range is the Last 90 Days.
Annual Potential Savings: Displays the total potential savings and device usage from reclaimable or underutilized licenses for the selected application.
Annual Estimated License Costs by Usage Level: Displays the savings breakdown by usage category for the selected application.
Single App Usage Details View: Displays a detailed grid view of application usage, device-level usage, cost information, and licensing details.
The data is displayed in a tabular format with the following searchable fields:
Serial Number: The serial number of the device.
Device Name: The name assigned to the device.
Last Signed-In User: The name or ID of the user who last signed into the device.
Usage Hours: The amount of time spent on the app.
Usage Level: Select from the following options:
No Usage
Below Threshold
Above Threshold
Most Recent Use: Select the date using the calendar icon.
Using the gear icon, you can manage the columns shown in the table.
Editing an Existing Application
To edit an existing application:
In the left menu, click Analytics. The Analytics dashboard is displayed.
On the Analytics page, click Modern Reports tab > License Lens.
Point to the far-right side of the application row, and then click Edit. The Edit Application dialog box is displayed.
In the Edit Application dialog box, update the required details, such as Billing Cycle, Minimum usage threshold, and Monitor Usage criteria.
Once updated, click Save.
Deleting an Existing Application
To delete an existing application:
In the left menu, click Analytics. The Analytics dashboard is displayed.
On the Analytics page, click Modern Reports tab > License Lens.
Point to the far-right side of the application row, and then click Delete. The Delete Application dialog box is displayed.
In the Delete Application dialog box, click Delete again.
Once updated, click Save.
Exporting Data
All report data can be exported in XLSX format.
Individual widget data can be exported as PNG or copied as PNG.
Contact Us
For any assistance, create a support case or email support@wxp.hp.com.