Creating a Room Distribution List for Room Sync

Introduction

HP WXP Collaboration supports the creation of Room Distribution Lists for the Workspace Insights feature to accurately identify and group room mailboxes from Exchange. This configuration is required for collecting and reporting meeting room availability, usage, and utilization data. Proper configuration of Room Distribution Lists ensures that room data is discovered and displayed correctly in Workspace Insights dashboards and analytics.

This article describes the steps required to create Room Distribution Lists (RDLs) for WXP Collaboration > Workspace Insights.

Note: Room Distribution Lists are different from Office 365 (O365) Groups. O365 Groups are not supported and do not work for room synchronization.

Prerequisites

The following prerequisites are required to create Room Distribution Lists:

• Exchange administrator permissions

• PowerShell with the ExchangeOnlineManagement module installed, if using Office 365

Creating Room Distribution

1. Connect to the Exchange Online service by running the following PowerShell command:

Connect-ExchangeOnline -UserPrincipalName <Email Address>

2. After the connection is established, create the Room Distribution List by running the following PowerShell command:

   New-DistributionGroup -Name "Vyopta Rooms" -PrimarySmtpAddress "VyoptaRooms@example.com" -RoomList

   
   
   

   Parameters:

   • -Name: Specifies the name of the Room Distribution List. The name must be unique.

   • -PrimarySmtpAddress: Specifies the SMTP address for the Room Distribution List.

   • -RoomList: Specifies that all members of the list are room mailboxes. This parameter is a switch and does not require a value.

3. Add Room mailboxes to the Room Distribution List. To add a single room mailbox, run the following PowerShell command:

   Add-DistributionGroupMember -Identity "Vyopta Rooms" -Member "Room1"

   
   
   

   Parameters:

   • -Identity: Specifies the name of the Room Distribution List.

   • -Member: Specifies the name of the room mailbox to add.

To add all room mailboxes, run the following PowerShell commands:

$Members=Get-Mailbox -Filter {(RecipientTypeDetails -eq "RoomMailbox")}

foreach ($member in $Members) {
      Add-DistributionGroupMember -Identity "Vyopta Rooms" -Member $member.Alias
  }

4. Verify that room mailboxes are associated with the Room Distribution List by running the following PowerShell command:

Get-DistributionGroupMember -Identity "Vyopta Rooms" | ft Name, PrimarySMTPAddress -AutoSize 

Converting a Distribution List to a Room Distribution List

An existing Distribution List can be converted to a Room Distribution List for Workspace Insights.

Note: The distribution list must contain only room mailboxes.

After verifying that the distribution list does not include user mailboxes, run the following PowerShell command:

Set-DistributionGroup -Identity "Vyopta Rooms" -RoomList